AV TechniciansElectriciansPlumbersBuildersRoofersLandscapersKitchen FittersBathroom FittersDecoratorsJoinersPlasterersTilersGas EngineersHeating EngineersScaffoldersGlaziersFlooring FittersSolar InstallersFencing ContractorsGroundworkersEvent FreelancersRiggersLighting EngineersSound EngineersEvent CoordinatorsConsultantsContractorsSole TradersAV TechniciansElectriciansPlumbersBuildersRoofersLandscapersKitchen FittersBathroom FittersDecoratorsJoinersPlasterersTilersGas EngineersHeating EngineersScaffoldersGlaziersFlooring FittersSolar InstallersFencing ContractorsGroundworkersEvent FreelancersRiggersLighting EngineersSound EngineersEvent CoordinatorsConsultantsContractorsSole Traders
14-day free trial - no credit card, no setup fees.

Jobs, expenses, mileage, and invoices simplified

Spend more time living life.

Add a job, capture expenses, track mileage, and generate invoices in minutes - without spreadsheets or switching tools.

Built by a freelancer who needed a faster way to manage work after long days on the job.

Create a client Add a job Capture expenses Track mileage Generate your invoice

Everything stays connected automatically, so you don't lose time chasing details later.

Try it with your next job - most freelancers create their first invoice in minutes.

View pricing →
Job Management
Log, track and schedule every job in one place
AI Expense Scanning
Photograph a receipt - AI reads it and fills every field instantly. Real profit per job, always.
Mileage Tracking
Automatically calculate chargeable mileage - no switching tools
Invoicing
Generate a professional invoice from a job in seconds
Quotes & Estimates
Send branded estimates with T&C, then convert to a job in one tap
Calendar Sync
Jobs appear straight in Google Calendar
Reports & Tax
Income, expenses and VAT breakdowns by fiscal year, plus payment timing on every invoice
Quick Actions
Log a job, expense or mileage in seconds from your phone
Secure cloud sync
AI receipt scanning
Mobile friendly
Everything connected
Personal support
Built-in mileage calculator

Automatically calculate chargeable mileage between jobs - without opening Google Maps or switching tools. Log it once, invoice it instantly.

Branded quotes & estimates

Send a professional estimate with your T&C before the job is confirmed. When the client says yes, convert it to a job in one tap - no re-entering data.

Know when your invoices will actually land

Paid invoices show the date you got paid. Outstanding invoices show their due date. Even unbilled work shows up, estimated from your payment terms - so you can see what's actually coming in next month, not just what you've billed this year.

AI-POWERED · WORKS ON ANY RECEIPT

Capture expenses before they get
forgotten or missed on invoices.

Log purchases, parking, travel, and job costs while they're fresh - tied to the right job so nothing slips through when it's time to invoice.

Every forgotten expense is money left behind. Photograph any receipt and AI fills in every field instantly - no manual entry, no missing costs.

1
Snap the receipt

Take a photo on your phone the moment you spend - parking, fuel, tools, anything.

2
AI reads it instantly

Our AI extracts the merchant, total, date and category - every field filled in seconds.

3
Attach to a job

Link the expense to a job. It appears in Job Details and can be passed on to the client.

SEE IT IN ACTION - REAL PHONE, REAL RECEIPT

Photograph any receipt - fields fill in automatically.

See your real profit per job

Invoiced £800 but spent £200 on kit hire, fuel and parking? FreelanceOS shows you the £600 that actually matters.

Tax-ready at year end

Every expense categorised, dated and stored. Hand your accountant a clean export - no shoebox of paper receipts.

PERFECT FOR FREELANCERS WHO BILL PER JOB

If you track work-related costs and invoice clients, FreelanceOS was built for you.

AV Technicians Events Freelancers Electricians Plumbers Builders Tradespeople Contractors Sole Traders Consultants Project-based professionals

EVERYTHING INCLUDED

Built for UK freelancers and sole traders

FreelanceOS handles the business side of freelance work - invoicing, expenses, mileage, and tax reporting - so you can focus on the actual job.

Freelance invoicing that takes seconds

Generate a professional PDF invoice directly from a job - client details, line items, and expenses all pull through automatically. Set your payment terms, add your bank details, and download a branded invoice in seconds. No invoice templates, no spreadsheets, no re-entering data you've already captured.

Business mileage tracking at HMRC rates

Log every business journey and FreelanceOS calculates your claimable mileage allowance at HMRC's approved rates - 55p per mile for the first 10,000 miles (from 6 April 2026). Keeps a complete mileage log by fiscal year so your self-assessment tax return is straightforward. No more estimating distances or digging through old calendars at year end.

Expense tracking with AI receipt scanning

Photograph any receipt on your phone and FreelanceOS reads it automatically - extracting the merchant, amount, date and category in seconds. Every expense is stored against the right job so you know your real profit per job and have a complete, organised record for HMRC. Covers materials, parking, fuel, equipment hire, tools, subscriptions, and any other business cost.

MTD-ready records & reports

WORKS WITH HMRC BRIDGING SOFTWARE

FreelanceOS keeps full digital records of your income, expenses, mileage and VAT - the core legal requirement of Making Tax Digital. It produces an SA103 summary and quarterly breakdowns ready to feed into HMRC bridging software (or hand to your accountant) for the actual submission. Stop scrambling at the end of January.

Job management from quote to payment

Track every job from first enquiry through to paid invoice - with status tracking, scheduling, client details, and attached costs all in one place. Send a branded estimate before the job, convert it to a confirmed job in one tap, capture expenses as you go, and invoice the moment it's done. Everything connected, nothing lost.

Google Calendar sync for all your jobs

Every job you create in FreelanceOS appears automatically in your Google Calendar - colour-coded by status so you can see at a glance what's confirmed, pencilled, or awaiting payment. No double-entry. When a job changes, the calendar event updates. Works for single-day jobs, multi-day projects, and shift-based work.

TAX & COMPLIANCE

How FreelanceOS works with MTD and VAT

Plain-English answer to the question every UK freelancer rightly asks before signing up for a record-keeping tool.

What it does

  • Keeps full digital records of income, expenses, mileage and VAT - the core legal requirement of MTD
  • Calculates VAT on invoices and expenses for VAT-registered users
  • Produces SA103-formatted summaries and quarterly breakdowns aligned to the UK tax year
  • Exports data in formats ready for HMRC bridging software (123Sheets, Easy MTD VAT, etc.) or your accountant
  • Applies HMRC mileage rates automatically (55p/mile from 6 April 2026)

What it doesn't do

  • Submit VAT returns directly to HMRC - you'll use bridging software or your accountant for the actual submission
  • File your self-assessment return - it produces the figures and the SA103 summary, you (or your accountant) file
  • Replace your accountant - it makes year-end and quarterly reporting easier for whoever does file

This is the same pattern most freelancer tools at this price follow. Fully MTD-recognised submission software (Xero, QuickBooks, FreeAgent) starts at 2-3× the cost.

100% REAL - NO SCRIPTS, NO STAGING

See it working right now

These videos are recorded live in the actual app - what you see is exactly what you get.

See how a job becomes an invoice in seconds:

Dashboard Overview

See your business at a glance - income, jobs, and invoices

TRY IT WITH YOUR NEXT JOB

Add the job Capture expenses Track mileage Generate the invoice

Everything stays connected automatically - no chasing details later.

PRICING

One simple workflow. One simple plan.

All features included.

Start your free 14-day trial and try it with your next job.

No setup fees. No tiers. No hidden upgrades.

Free Trial
£0
for 14 days
  • Full access to everything
  • No credit card needed
  • No setup fees
Monthly
£11.99
per month
  • Full access to everything
  • Cancel any time
  • No long-term commitment
BEST VALUE
Annual
£119.99
per year (save 17%)
  • Full access to everything
  • 2 months free vs monthly
  • Best rate guaranteed

Your subscription is an allowable business expense, so you can claim it against your tax. And yes, you can log it in FreelanceOS.

Every plan includes all features - jobs, expenses, mileage, invoices, calendar sync, and support. No surprises.

FROM REAL SUBSCRIBERS

I decided to give FreelanceOS a try due to the move from HMRC to go to MTD. I have tried loads of apps, big and small and just couldn't find the right fit until one of my freelance colleagues suggested I give FreelanceOS a try.

The interface and dashboard is clear and clean, the receipt scanning works flawlessly. I created a web app on my phone and it looks just like an actual app!

While I did have some teething issues and questions (Really down to being stuck in my ways doing what I had done for years), David was always on the end of an email with a speedy response and the right answer!

Whilst it misses out the direct MTD link im certain the paperwork produced will be more than enough to make life and the transition to MTD a breeze

Its also nice to support someone else from the industry, making something for the industry!

Rich
Freelance Lighting, Sound and AV Technician & Electrician

Came across the creator David in a Facebook group and thought I'd try FreelanceOS out after having some pain points with my previous systems.

Having one software that both functions as a calendar scheduling jobs in and then billing these jobs afterwards was a gamechanger. Then you add in the receipt scanning and the ability to forecast how much revenue will be brought in over the coming year. I’m now much happier and confident with my business and spend less time on admin.

Switching over, I've had some feedback to give FreelanceOS and it's all been implemented quickly and effectively which gives me additional confidence this is the software to use moving forward.

No brainer to give the software a try risk free and if you like it as much as me, you might find yourself with more time to do things other than work!

Luke McRitchie
Freelance Audio Engineer, LMAV

ABOUT

Built by someone who
actually does the work.

I've worked in the events industry for over 20 years - ending up as Operations Director responsible for £5m of equipment before stepping back into hands-on freelance work.

What surprised me was how poor the tools were once I left that environment. Companies had proper systems. Freelancers didn't. I found myself back on notebooks, spreadsheets, and invoice templates.

So I built something for myself. If you work job-to-job like I do, that's what this app is for.

David Page
Founder, FreelanceOS · AV & Events Industry
Read the full story →

FAQ

Common questions

Is FreelanceOS suitable for self-employed and sole traders in the UK?

Yes - FreelanceOS is built specifically for UK-based freelancers and sole traders who bill clients per job. It handles invoicing, expense tracking, mileage logging, and quarterly reporting aligned to the UK tax year and HMRC requirements.

Can FreelanceOS replace spreadsheets for tracking jobs and expenses?

Yes. FreelanceOS replaces the combination of spreadsheets, invoice templates, and mileage logs that most freelancers piece together. Jobs, expenses, mileage, invoices, and client details are all connected in one place - so nothing gets missed and year-end tax prep takes minutes rather than hours.

Is FreelanceOS Making Tax Digital (MTD) compliant?

FreelanceOS keeps full digital records of your income, expenses, mileage and VAT - which is the core legal requirement of MTD. It produces an SA103-formatted summary and quarterly breakdowns ready to feed into HMRC bridging software (such as 123Sheets or Easy MTD VAT) or hand to your accountant. FreelanceOS itself does not submit returns directly to HMRC - for that step you'd still need bridging software or an accountant, which is how most freelancers in this price bracket file.

Does FreelanceOS handle VAT for VAT-registered freelancers?

Yes. Toggle on VAT registration in Settings and FreelanceOS will calculate VAT on invoices, separate net/gross totals, capture VAT on each expense, and roll everything up into a VAT-aware quarterly report. The report is ready to feed into HMRC bridging software for the actual MTD VAT return submission.

How does the mileage tracker work?

Record every business journey and FreelanceOS calculates the claimable amount at HMRC's approved mileage rates - 55p per mile for the first 10,000 miles (from 6 April 2026), then 25p thereafter. It keeps a running log by fiscal year that you can export for your self-assessment tax return.

Is FreelanceOS good for AV technicians and events industry freelancers?

FreelanceOS was built by an AV and events industry professional specifically for the way event work operates - shift-based scheduling, multiple jobs, kit hire costs, and quick invoicing after the event. It's used by AV technicians, riggers, lighting engineers, event coordinators, and other events industry freelancers.

Is FreelanceOS suitable for self-employed tradespeople?

Yes. FreelanceOS works well for any sole trader who quotes for jobs, buys materials, and invoices clients on completion - electricians, plumbers, builders, roofers, decorators, and similar trades. You can log a job, add the labour and materials as line items, capture receipts for anything you bought on site, track your mileage between jobs, and generate a professional invoice at the end. Materials costs have their own expense category mapped directly to SA103 Box 17 so your tax reporting is accurate without any extra work.

Does FreelanceOS work on mobile?

Yes - FreelanceOS is designed mobile-first and works on any smartphone or tablet. You can log jobs, scan receipts with AI, track mileage, and manage invoices entirely from your phone. It can be installed as a Progressive Web App so it works even without a signal.

How much does FreelanceOS cost?

FreelanceOS costs £11.99 per month or £119.99 per year, saving 17%. There's a free 14-day trial with no credit card required - full access to everything from day one.

LESS ADMIN. MORE LIFE.

Spend more time living life.

FreelanceOS follows the way freelancers actually work - from job to costs to invoice - instead of forcing you into accounting-style systems built for finance teams.

FreelanceOS keeps the admin under control - so work fits around your life, not the other way round.

Less setup. Less friction. More time living life.

Try it with your next job - add the work, capture the costs, and generate the invoice in minutes.

No credit card. No setup fees. No tiers.