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New: forward a booking email and the job sets itself up.
14-day free trial - no credit card, no setup fees.

From booking to invoice.

Admin sorted for freelancers in events.

Forward a booking or PO and the job sets itself up. Add your costs and mileage as you go, then send the invoice straight from the job.

Built by a freelancer with over 20 years in events, who needed a faster way to manage work after long days on the job.

Try it with your next job - most freelancers create their first invoice in minutes.

View pricing →
Forward it, and the job sets itself up
Bookings, pencils, POs, crew packs and production schedules. The job, dates, rate and PO lines are filled in for you, and anything you've changed yourself is left alone.
Invoice straight from the job
Client details, line items and costs are already there, so a professional invoice takes a couple of taps and goes out by email from the app.
Expenses and mileage as you go
Photograph a receipt or forward the email, and log mileage at HMRC rates. It all sits against the right job, ready for tax time.
See everything it does
WATCH IT WORK

Forward a booking. The job sets itself up.

A real booking email, forwarded to FreelanceOS. Under a minute later the job is there with the dates, rate, PO, per diems, travel, hotel and call times, and the new client has been added too.

  1. 1 Forward the booking, PO or crew pack to your FreelanceOS address
  2. 2 The job, client and line items are filled in for you
  3. 3 Check it over, then invoice straight from the job
100% REAL - NO SCRIPTS, NO STAGING

See it working right now

These videos are recorded live in the actual app - what you see is exactly what you get.

See how a job becomes an invoice in seconds:

Dashboard Overview

See your business at a glance - income, jobs, and invoices

TRY IT WITH YOUR NEXT JOB

Add the job Capture expenses Track mileage Generate the invoice

Everything stays connected automatically - no chasing details later.

FROM REAL SUBSCRIBERS

I decided to give FreelanceOS a try due to the move from HMRC to go to MTD. I have tried loads of apps, big and small and just couldn't find the right fit until one of my freelance colleagues suggested I give FreelanceOS a try.

The interface and dashboard is clear and clean, the receipt scanning works flawlessly. I created a web app on my phone and it looks just like an actual app!

While I did have some teething issues and questions (Really down to being stuck in my ways doing what I had done for years), David was always on the end of an email with a speedy response and the right answer!

Whilst it misses out the direct MTD link im certain the paperwork produced will be more than enough to make life and the transition to MTD a breeze

Its also nice to support someone else from the industry, making something for the industry!

Rich
Freelance Lighting, Sound and AV Technician & Electrician

Came across the creator David in a Facebook group and thought I'd try FreelanceOS out after having some pain points with my previous systems.

Having one software that both functions as a calendar scheduling jobs in and then billing these jobs afterwards was a gamechanger. Then you add in the receipt scanning and the ability to forecast how much revenue will be brought in over the coming year. I’m now much happier and confident with my business and spend less time on admin.

Switching over, I've had some feedback to give FreelanceOS and it's all been implemented quickly and effectively which gives me additional confidence this is the software to use moving forward.

No brainer to give the software a try risk free and if you like it as much as me, you might find yourself with more time to do things other than work!

Luke McRitchie
Freelance Audio Engineer, LMAV

PRICING

One simple workflow. One simple plan.

All features included.

Start your free 14-day trial and try it with your next job.

No setup fees. No tiers. No hidden upgrades.

Free Trial
£0
for 14 days
  • Full access to everything
  • No credit card needed
  • No setup fees
Monthly
£11.99
per month
  • Full access to everything
  • Cancel any time
  • No long-term commitment
BEST VALUE
Annual
£119.99
per year (save 17%)
  • Full access to everything
  • 2 months free vs monthly
  • Best rate guaranteed

Your subscription is an allowable business expense, so you can claim it against your tax. And yes, you can log it in FreelanceOS.

Every plan includes all features - jobs, expenses, mileage, invoices, calendar sync, and support. No surprises.

ABOUT

Built by someone who
actually does the work.

I've worked in the events industry for over 20 years - ending up as Operations Director responsible for £5m of equipment before stepping back into hands-on freelance work.

What surprised me was how poor the tools were once I left that environment. Companies had proper systems. Freelancers didn't. I found myself back on notebooks, spreadsheets, and invoice templates.

So I built something for myself. If you work job-to-job like I do, that's what this app is for.

David Page
Founder, FreelanceOS · AV & Events Industry
Read the full story →

SECURITY & YOUR DATA

Your business data stays yours

Clients, bank details, receipts. Here's how they're looked after.

Stored in the EU
Your data is kept in a data centre in Stockholm, Sweden.
Encrypted
Every connection uses HTTPS, and stored data is encrypted.
Walled off
The database itself stops any account seeing another's data.
Cards via Stripe
Card details go straight to Stripe and never reach our servers.

Where your data lives and who handles it →

FAQ

Common questions

Is FreelanceOS suitable for self-employed and sole traders in the UK?

Yes. FreelanceOS is built for UK freelancers who bill clients per job, whether you're a sole trader or run your own limited company. It handles invoicing, expenses, mileage and tax reports set up for the UK tax year and HMRC rules.

Can FreelanceOS replace spreadsheets for tracking jobs and expenses?

Yes. FreelanceOS replaces the combination of spreadsheets, invoice templates, and mileage logs that most freelancers piece together. Jobs, expenses, mileage, invoices, and client details are all connected in one place - so nothing gets missed and year-end tax prep takes minutes rather than hours.

Is FreelanceOS Making Tax Digital (MTD) compliant?

FreelanceOS keeps full digital records of your income, expenses, mileage and VAT - which is the core legal requirement of MTD. It produces an SA103-formatted summary and quarterly breakdowns ready to feed into HMRC bridging software (such as 123Sheets or Easy MTD VAT) or hand to your accountant. FreelanceOS itself does not submit returns directly to HMRC - for that step you'd still need bridging software or an accountant, which is how most freelancers in this price bracket file.

Does FreelanceOS handle VAT for VAT-registered freelancers?

Yes. Toggle on VAT registration in Settings and FreelanceOS will calculate VAT on invoices, separate net/gross totals, capture VAT on each expense, and roll everything up into a VAT-aware quarterly report. The report is ready to feed into HMRC bridging software for the actual MTD VAT return submission.

How does the mileage tracker work?

Record every business journey and FreelanceOS calculates the claimable amount at HMRC's approved mileage rates - 55p per mile for the first 10,000 miles (from 6 April 2026), then 25p thereafter. It keeps a running log by fiscal year that you can export for your self-assessment tax return.

Is FreelanceOS good for AV technicians and events industry freelancers?

FreelanceOS was built by an AV and events industry professional specifically for the way event work operates - shift-based scheduling, multiple jobs, kit hire costs, and quick invoicing after the event. It's used by AV technicians, riggers, lighting engineers, event coordinators, and other events industry freelancers.

Does FreelanceOS work if I run a limited company?

Yes. Set your business type to limited company and it works the way a company does. Put in your company number and it fills in your registered office, year end and filing dates from Companies House, adds the company line to your invoices and reminds you before your accounts or confirmation statement are due. Reports follow your company year with a Corporation Tax estimate and an accountant pack, and it keeps track of what the company owes you for things you paid for yourself and your mileage. It's included in the normal price.

Can FreelanceOS keep track of my Schengen 90 days in 180?

Yes. If you work in Europe on a UK passport, switch on Working abroad in Settings and set the country on your jobs abroad. It counts your days in the Schengen area, travel days included, shows how many you've got left and when the next one frees up, and warns you when a booking would take you over 90. If a job moves between countries, like London then Brussels, only the days you're actually there count.

Is FreelanceOS suitable for self-employed tradespeople?

Yes. FreelanceOS works well for any sole trader who quotes for jobs, buys materials, and invoices clients on completion - electricians, plumbers, builders, roofers, decorators, and similar trades. You can log a job, add the labour and materials as line items, capture receipts for anything you bought on site, track your mileage between jobs, and generate a professional invoice at the end. Materials costs have their own expense category mapped directly to SA103 Box 17 so your tax reporting is accurate without any extra work.

Does FreelanceOS work on mobile?

Yes. FreelanceOS is built for the phone first and works on any smartphone or tablet. You can log jobs, scan receipts, add mileage and send invoices from your phone, and add it to your home screen so it opens like an app. If you lose signal it still opens and shows your jobs as they were when it last loaded, but adding or changing anything needs a connection.

How much does FreelanceOS cost?

FreelanceOS costs £11.99 per month or £119.99 per year, saving 17%. There's a free 14-day trial with no credit card required - full access to everything from day one.

LESS ADMIN. MORE LIFE.

Spend more time living life.

FreelanceOS follows the way freelancers actually work - from job to costs to invoice - instead of forcing you into accounting-style systems built for finance teams.

FreelanceOS keeps the admin under control - so work fits around your life, not the other way round.

Less setup. Less friction. More time living life.

Try it with your next job - add the work, capture the costs, and generate the invoice in minutes.

No credit card. No setup fees. No tiers.